3.6 Departure of staff

The Administration unit is responsible for making or confirming outward travel and ticketing arrangements for the international staff at the end of the contract. To facilitate this:

  • Record the status and dates of return tickets for all staff when they first arrive in the country.
  • Where the staff member does not have a return ticket, record the anticipated departure dates and destination.
  • Track departure dates and confirm the date of travel with the staff member, preferably two weeks before departure.
  • Obtain a written confirmation from the staff member if there is a change in travel plans, including a travel request form.
  • Book or reconfirm tickets and transit accommodation if required.

Record arrival and departure dates on the travel information board (Annex 18.3).