5.8 Travel advances, settlement and reimbursements

Travel advances will be issued to staff to cover lodging, per diem and other travel costs incurred while travelling on CARE business. Lodging and other travel expenses must be supported by receipts, and per diem will be paid according to approved rates. The incidentals portion of the per diem can only be claimed if the employee is required to stay overnight and away from the normal project base.

Travel advances will be settled by CARE staff through a Travel Expense Report immediately upon return from the business trip. Future advances will not be issued unless all prior advances have been accounted for. In instances where the total travel expenses amount is less than the advanced amount, the employee is required to immediately return the unused cash balance.