3.1 Activating temporary emergency procurement procedures
- Before activating any emergency procurement procedures, first check the donor requirements and restrictions for specific projects. For instance, upon proper Policy Owner approval and CMP concurrence, one quote may be used up to 10,000 Euros for ECHO funding.
- The Country Director or, in the case of non-presence countries, the Emergency Team Leader or the Regional Director have the authority to change some procurement policies and procedures during the emergency period provided changes are compliant with donor regulations and waivers from the donors are obtained and documented, as applicable.
- These changes should be temporary and valid only for the 90 days. Any extension must be approved by submitting a waiver – per CI Procurement Policy.
- The nature of the changes, their validity and duration should be documented clearly, approved in writing by the Country Director, communicated to all procurement staff and maintained on file for audit purposes.
- Establish a process to review the application of emergency procedures to determine when they should be suspended or extended.
- Ensure that procedures revert back to normal procurement policy requirements when the duration of waiver ends.
Note that COs are required to follow CARE’s CI Harmonized Procurement Policy relating to procurement. If the Lead Member policy and procedures conflicts with the advice below, the Lead Member policy will take priority and shall be binding on all emergency procurement activities. Refer to the Lead Member procurement unit for further advice.