2. Critical steps for donor contract management


  • Ensure all key staff and the CARE International Member are aware of compliance obligations.
  • Ensure the correct donor formats and guidelines are used.
  • Review contractual issues at the proposal development stage to ensure that the CO can comply with the terms and conditions.
  • Create and maintain a tracking mechanism for all concept papers and submitted proposals.
  • Before signing the donor contract, ensure that the CARE International Member and the CO have reviewed the donor contract, and made an informed decision to accept the terms and conditions.
  • During project inception, ensure that the project implementation team receives all necessary background briefing and documentation.
  • Seek, track and document the required approvals for any changes to the contract.
  • Maintain a clear document trail throughout the project cycle.
  • Check the legal status of CARE’s operations in the country and any impact on contracts.