Beneficiary Registration and Data Protection

Operational Standards 

Beneficiary registration and identification systems are appropriate to the delivery mechanism, and for the protection of personal data

Key Actions

1. Set up beneficiary’ registration and identification systems, which cover data required by the service provider (e-voucher, provider, FSP, traders…). Base registration processes on input from women and men, applying accommodation as suggested by the communities
   • IFRC/ICRC Cash in Emergencies Toolkit
     • Roadmap for Registration (English); (French); (Spanish); (Arabic)
     • Identification and authentication (English); (French); (Spanish); (Arabic)
     • Beneficiary list template (English); (French); (Spanish); (Arabic)
2. Collect only the minimum necessary data from women, girls, men and boys, specifically data required by the  service provider (e-voucher provider, FSP, traders…). Where feasible and relevant, consider inclusion of baseline questions (related to access to services, gender and social norms, and other knowledge, attitudes, practices relevant to the theory of change or project goals) as part of the registration process.
   • CALP
     • Data Responsibility Toolkit: A Guide for CVA Practitioners (English); (French); (Spanish); (Arabic)
3. Apply and document measures sufficient for the protection of personal data
   • CALP Protecting Beneficiary Privacy
     • Annex 1: Model privacy impact assessment
4. Seek inter-operability of digital identity data in parallel with signing data sharing agreement