5.3 Set up beneficiary registration and identification system

After targeting, beneficiaries are registered and given identification documents to ensure CVA distribution can go ahead. The process is no different than for in-kind distribution and key steps include:

  • Creating a database: Consider what information is needed to implement distribution, reconcile information, and identify targeted beneficiaries. This will vary based on modality and payment mechanism chosen. The team in charge of targeting should know why the information is needed so they can explain it properly to target communities.
  • Agree on identification documents: Identification methods can include: national ID card, biometrics, identity confirmation by a community leader, or a combination of different methods. If women or marginalized groups do not have formal identification, or if IDs were lost in the crisis, the project manager is responsible for developing identification mechanisms, so that all targeted groups can access programming. IDs for eligibility must be available, verifiable information that can be provided by applicants without incurring undo costs. It is also important to ensure that payment agents are familiar with the identification documents used and can identify fraudulent ones.
  • Select the method of authentication: The same authentication methods should be used by CARE/partner and FSP. These can include visual verification of identification documents, signatures, biometrics, PIN numbers and/or passwords.