3.1 Activating temporary emergency procurement procedures

  • Before activating any emergency procurement procedures, first check the donor requirements and restrictions for specific projects. Note: EC manual requires CMP approval for all purchases 100,000. EURO and up. (not PS related but good to note)
  • The Country Director and/or Senior Management team should authorise any changes required to speed up the procurement process.
  • These changes should be temporary and valid only for the 90 days. Any extension must be approved by submitting a waiver – per CAREs CI Harmonization Procurement Policy.
  • The nature of the changes, their validity and duration should be documented clearly, approved in writing by the Country Director, communicated to all procurement staff and maintained on file for audit purposes.
  • Establish a process to review the application of emergency procedures to determine when they should be suspended or extended.
  • Ensure that procedures revert back to normal procurement policy requirements when the duration of waiver ends.

Note that COs are required to follow CAREs CI Harmonization Procurement Policy relating to procurement. If the Lead Member policy and procedures conflicts with the advice below, the Lead Member policy will take priority and shall be binding on all emergency procurement activities. Refer to the Lead Member procurement unit for further advice.