4.1.6 How to conduct Assessments
Key issues to assess
• Legal status, governance, office locations
• Staffing and management structure
• Capacity to programme: experience, expertise, and size and quality of programmes
• Procedures and staff capacity to manage finances, procurement and logistics
• Amount of funds normally handled and quality of previous reports
• Credibility and reliability-‘reference check’.
Methods and sources
• Explain clearly the purpose of the assessment, to avoid suspicion.
• Interview various partner staff (including program and finance staff).
• Check background documents, financial statements and audit reports.
• Visit project sites and talk to beneficiaries if possible.
• Consult other stakeholders-previous donor, government and local stakeholders.
• Consult INGO colleagues. Do they know of the partner? Do they intend to work with them too? Coordinate to avoid overloading local agencies. Remember, local agencies are sometimes unrealistic about commitments.
The annexes below can serve as a guideline and inspiration to develop your own tool. Your assessment tool should be adjusted to fit your specific context and operations.