- Are transport arrangements confirmed for the entire assessment?
- What back-up transport options are available in case of emergency?
- Do transport options have necessary safety equipment, including CARE marking if appropriate? Refer to the Safety and Security Chapter
- Has a communications schedule been agreed between the head office and the assessment team?
- Do all team members have adequate communications equipment and training?
- Are back-up communications systems available?
- Are all assessment team members briefed on the process and have phone numbers to call in a crisis?
|Accommodation and meals
- Has accommodation been confirmed for team members?
- Has the team been provided with sleeping equipment?
- Have gender-sensitive considerations been made for accommodation?
- Will meals be available for the team in the disaster area? If potentially no, then has the team been given meal provisions?
|Cash and administration
- Have team members been provided with an appropriate level of cash?
- Who will manage team expenses and cash handling?
- Have adequate safety considerations been taken into account to ensure that cash handling does not put the team at risk? (Refer to Chapter 17 Finance, section 4 Cash and cash equivalents control procedures.)
- Do all team members have visas required to enter the country? Are support letters and other forms required?
- Does the team have all necessary travel permissions and documentation to travel to the disaster-affected areas and any restricted areas along the way?
- Do the travel permissions cover any vehicles the team will be using?
- Are all team members-including both national and international staff-covered by insurance before entering the emergency zone?
- Does notice have to be given the insurance company before deployment to activate the insurance?
- Is adequate interpreting capacity available to support assessment team members with interviews and data collection?
- Does the team have access to female interpreters to assist with interviewing women?
- Have interpreters been trained and tested?
|Team and personal equipment
- Has the team been provided with appropriate:
- safety equipment including first aid kits, fire extinguishers, maps, telecommunications equipment, identification flags, torch, power bank, etc.?
- office equipment including laptops, portable printer, business cards, cashbox, paper, etc.?
- personal equipment and supplies?
- CARE identification cards, insurance details and important contact details?
- Refer also to Annex 4.20 Assessment team equipment list.
|Security and safety information for the team before their arrival
- Share the security manual with the team.
- Give a brief of the security situation on the country and disaster.
- Present a brief on security-related standard operations procedures (SOPs) for the assessment mission.